The Architectural Process: From Vision to Completion

Stage 1: Inception – Defining the Project

This is where it all begins. At this stage, the architectural consultant works closely with the client to understand and outline the project’s key elements:

• Clarifying the client’s vision and requirements.
• Assessing the site, property rights, and any constraints.
• Understanding budget limitations.
• Identifying the need for additional professional consultants.
• Outlining a preliminary project timeline.
• Exploring potential contracting methods.

Stage 2: Concept Design and Viability

The initial design phase brings the vision to life while assessing feasibility.

During this stage, the architectural designer:

• Creates an initial design focusing on space planning and functional relationships.
• Proposes materials and building services.
• Defines the technical and functional aspects of the design.
• Verifies compliance with property rights and land-use regulations.
• Reviews anticipated costs and aligns them with the project timeline.

Stage 3: Design Development

The concept takes shape as the design is refined and technical details are added.

This includes:
• Confirming the design’s scope and complexity.
• Consulting with local authorities and statutory bodies.
• Developing construction systems, materials, and components.
• Coordinating services and contributions from consultants.
• Reviewing the updated design, costs, and program with the project team.

Stage 4.1: Council Documentation and Approvals

Preparing for local authority approvals involves:

• Completing and coordinating technical documentation with consultants.
• Drafting detailed specifications for the works.
• Reviewing costs and timelines.
• Securing the client’s approval and submitting documents for building consent.

Stage 4.2: Construction Documentation and Procurement

This stage focuses on finalising documentation and selecting contractors:

• Preparing tender documents and securing the client’s approval to proceed.
• Soliciting, evaluating, and recommending offers for executing the work.
• Preparing and overseeing the signing of the building contract.

Stage 5: Construction and Site Supervision

The construction phase brings the design to reality.

Responsibilities include:

• Handover of the site to the contractor.
• Issuing detailed construction documentation.
• Overseeing sub-contractor designs and documentation.
• Inspecting work to ensure compliance with contract requirements.
• Managing duties as the principal agent, including issuing certificates for practical completion.
• Assisting the client in obtaining an occupation certificate.

The final stage ensures smooth handover and operational readiness:
• Facilitating project completion and handover.
• Issuing completion certificates once all contractual obligations are met.
• Providing the client with as-built drawings and any necessary technical or contractual documents.

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